Fireside PTO
January Meeting Minutes
January 10, 2012
Attendance| Lucy Floyd, Chair | Tam Dalle-Molle, Treasurer | Rachel Setzke, Secretary | Pat Heinz-Pribyl, Principal |
| Jim Renwick, SAC Rep. | David Kaufman, Teacher Rep | Kim McKeen, Giving Tree | Mario Jannatpour, DPC Rep. |
| Tom Swett | Kathryn Wolf, Box-Tops | Jennifer Haxton | Noelle Oberg |
| Donna Hauswald, Capital Expenditures | Lisa Hardwick, PEN | Callie Palen-Lowrie, Garden to Table |
1. Welcome
2. Approval of December Meeting Minutes. Tam Dalle Molle moved that the minutes be approved. Mario Jannatpour seconded. Motion passed.
3. Principal's Remarks
- Thank you to the PTO for taking care of the staff. It was nice to have the PTO acknowledge through the gift of the coffee maker that the staff had not had a lounge for the first part of the year.
- Thank you to all of the people who helped move the classrooms. The move started Wednesday, everything was moved by Friday and the move went as smoothly as possible.
- The new carpet has been installed and looks good. We're down to the punch list for construction.
4. Chair Remarks: Lucy Floyd
- Thanks to everyone who made it to the meeting tonight. It's important for us to remember how much the PTO does for the school; both the people who come to the meetings and the 100-200 other parents in the school that help to get everything done.
5. Committee Reports
- Boxtops & Labels For Education: Kathryn Wolf -
i. Labels for Education - The December deposit collected 1,005 points and Labels for Education doubled up to 1,000 points so we are up to 13,000 points. Kathryn guesses that we will have 15,000 by the end of the year. Kathryn brought a catalog for the teachers and staff to select the items they would like. The points can be spent now or be banked if there is a larger item for which we would like to save. The staff will discuss the items to see what is most wanted.
ii. Boxtops - Kathryn is collecting prizes for kids who participate in the Box Tops collection. She'll do a weekly drawing in addition to the overall prize. It was suggested that something be added to the morning announcements to get kids excited about bringing in box tops.
iii. Capital Improvement Committee: Donna Hauswald - We now have 35 ideas for improvements which fall into three categories: one-time only expenditures; items BVSD should pay for (though they may not be able to at this time); ongoing expenditures that could be added to annual PTO budget. They have created six criteria and an evaluation matrix to score the items (see below). They will narrow the list according to their criteria and then bring the list to the February PTO meeting. They will then send out a survey to see which projects are most popular with the Fireside community. The committee is trying to make these decisions as inclusively and transparently as they possibly can. Evaluation criteria for items:
1. Is it within the scope of what the PTO can spend?
2. Does it impact the greater Fireside population/staff?
3. Does the project address a safety concern?
4. Is the project ready to be acted on or are there lots of details missing?
5. Is there a cost of doing nothing - if we don't act, will it eventually cost more to act on?
6. Can the project be completed within a year?
- Treasurer's Report: Tam Dalle Molle
i. See attached for detailed Treasurer's Report.
ii. Approval of $45,000 budget for Capital Expenditure Project(s) - Based on the money the PTO has, the money we plan to bring in, and the money we have budgeted to spend, the PTO determined at previous meetings that $45,000 would be a safe amount to spend on capital expenditures. This would leave us with a healthy reserve, but would also allow us to accomplish some significant projects. The specific projects will be determined and voted on in the future per the discussion above. Callie Palen-Lowrie moved that the PTO approve $45,000 for the purpose of capital expenditures. Kim McKeen seconded. Motion passed.
iii. As a result of a grant submitted by the Green Team, Whole Foods has given us $4,468.30 to be spent on sustainable or "green" projects. The money needs to be spent by the end of June, or rolled over into next year's budget. Since this money was the direct result of a grant rather than PTO fundraising, it will be up to the Green Team to decide how to spend it. The money is being held in the PTO account until it is spent. The Green Team will host a meeting in the next month, and will invite the larger Fireside Community to join them to discuss how they will spend the money. The Green Team will also coordinate with the capital expenditures committee before they make any decisions. The Green Team will present their ideas to the PTO at a future meeting.
iv. As discussed at the December PTO meeting, Dave Kauffman moved that the PTO purchase a new floor cleaner for Dan Wisotsky, Head Custodian, for $553.80. Jennifer Haxton seconded. Motion passed. Going forward Dan Wisotsky will have a line item for building maintenance in the PTO's annual budget.
v. We earned $166 in Bunny Bucks from Grand Rabbits Toy Store. Noelle Oberg moved that Dede Pazour, the librarian, be allowed to spend that money on books for the library. Callie Palen-Lowrie seconded. Motion passed.
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Garden to Table: Callie Palen-Lowrie - We're going to have a party to plan for the spring. The timing will be affected by the outcome of the Capital Expenditure committee decisions.
6. Recap of Events
- Giving Tree: Kim McKeen - This year was pretty comparable to last year. We collected 122 gifts for 10 families, five of which were Fireside families, the others were from There with Care, a nonprofit that provides support for families with kids with terminal illnesses. We try to support different Fireside families each year. The PTO will vote in September to determine if we will support just Fireside families, just families from another nonprofit, or continue to support a mix of the two.
7. Upcoming Events
- International Potluck & Dance (Sat. Feb. 4th, 5:30-8:00 pm): Lucy, Tam, Michela, Michele, Trini and Maria from Puentes group. We hope you will join us for the fun! An email will be sent out if you'd like to sign up to volunteer.
- Winter/Spring Fundraiser: Read-A-Thon: Noelle Oberg - We have done this sort of thing the last 10 years, but did not do it last year. We have made $7,000-$10,000 on this type of event. The week of Feb. 27 - March 3 would be a good week to hold the event. We will determine a specific item to raise the money for, like the library.
8. Other Business
- End of year PTO party - people would prefer a Friday to a Saturday night.
- The TCAP (formerly CSAP) will be held 13-14 February and 5-20 March.
Meeting Adjourned at 8:05. Next PTO Meeting Tuesday, February 14th, 6:30 p.m.
Treasurer Highlights - January, 2012
RESERVE ACCOUNT $ 92,134.96
CHECKING ACCOUNT $ 2,721.27
GROCERY ACCOUT $ 9,613.00
TOTAL: $ 104,469.23
Highlighted Income Activity:
- King Soopers Check - January $ 1,704.17
- Box Tops for Education - 1st check $ 290.70
- Kohl's - Q2 Earnings $ 200.00
- Albertson's - Q3 Earnings $ 122.37
- Interest on Money Market - December $ 63.60
- Vitamin Cottage - Q2 Earnings $ 57.25
- Sunflower Market - Q2 Earnings $ 15.00
Highlighted Expenses:
- $ 4,356 to date in Teacher Reimbursements
- $ 4,000 transferred to Money Market Account
- $ 1,228 FINAL total spent for Parent Volunteer Background Checks
- $ 398 for Printing of Fall Edition of Fireside Gazette
- $ 300 for Guest Speaker from Denver Museum – 4th Grade (classroom funds used)
- $ 240 spent to date on Babysitting at PTO meetings
- $ 136 for Single Serve Coffee Maker for Staff Lounge
GROCERY ACCOUNT - Year-to-Date Earnings (through 1/09/12)
- King Soopers $ 9,630.00
- Kohls $ 383.75
- Sunflower Market $ 62.50
- Vitamin Cottage $ 135.00
- Pizza Pals $ 500.00
- TOTAL PROFIT $ 10,711.25
GROCERY ACCOUNT - Inventory Summary
- Grocery Checking Account $ 3,473.00
- King Soopers Inventory $ 65.00
- Kohls Inventory $ 4,725.00
- Pizza Palz $ 00.00
- Sunflower Market Inventory $ 550.00
- Vitamin Cottage Inventory $ 800.00
- TOTAL INVENTORY VALUE $ 9,613.00
August - September - October - November - December - January - February - March - April - May
