January Meeting Minutes

January 10, 2012

Attendance
Lucy Floyd, ChairTam Dalle-Molle, TreasurerRachel Setzke, SecretaryPat Heinz-Pribyl, Principal
Jim Renwick, SAC Rep.David Kaufman, Teacher RepKim McKeen, Giving TreeMario Jannatpour, DPC Rep.
Tom SwettKathryn Wolf, Box-TopsJennifer HaxtonNoelle Oberg
Donna Hauswald, Capital ExpendituresLisa Hardwick, PENCallie Palen-Lowrie, Garden to Table

1. Welcome

2. Approval of December Meeting Minutes.  Tam Dalle Molle moved that the minutes be approved.  Mario Jannatpour seconded. Motion passed.

3. Principal's Remarks

4. Chair Remarks: Lucy Floyd

5. Committee Reports

i. Labels for Education - The December deposit collected 1,005 points and Labels for Education doubled up to 1,000 points so we are up to 13,000 points.  Kathryn guesses that we will have 15,000 by the end of the year. Kathryn brought a catalog for the teachers and staff to select the items they would like.  The points can be spent now or be banked if there is a larger item for which we would like to save.  The staff will discuss the items to see what is most wanted.

ii. Boxtops - Kathryn is collecting prizes for kids who participate in the Box Tops collection.  She'll do a weekly drawing in addition to the overall prize.  It was suggested that something be added to the morning announcements to get kids excited about bringing in box tops.

iii. Capital Improvement Committee: Donna Hauswald - We now have 35 ideas for improvements which fall into three categories: one-time only expenditures; items BVSD should pay for (though they may not be able to at this time); ongoing expenditures that could be added to annual PTO budget.  They have created six criteria and an evaluation matrix to score the items (see below).  They will narrow the list according to their criteria and then bring the list to the February PTO meeting. They will then send out a survey to see which projects are most popular with the Fireside community.  The committee is trying to make these decisions as inclusively and transparently as they possibly can.  Evaluation criteria for items:

1. Is it within the scope of what the PTO can spend?

2. Does it impact the greater Fireside population/staff?

3. Does the project address a safety concern?

4. Is the project ready to be acted on or are there lots of details missing?

5. Is there a cost of doing nothing - if we don't act, will it eventually cost more to act on?

6. Can the project be completed within a year?

i. See attached for detailed Treasurer's Report.

ii. Approval of $45,000 budget for Capital Expenditure Project(s) - Based on the money the PTO has, the money we plan to bring in, and the money we have budgeted to spend, the PTO determined at previous meetings that $45,000 would be a safe amount to spend on capital expenditures.  This would leave us with a healthy reserve, but would also allow us to accomplish some significant projects.  The specific projects will be determined and voted on in the future per the discussion above. Callie Palen-Lowrie moved that the PTO approve $45,000 for the purpose of capital expenditures. Kim McKeen seconded.  Motion passed.

iii. As a result of a grant submitted by the Green Team, Whole Foods has given us $4,468.30 to be spent on sustainable or "green" projects. The money needs to be spent by the end of June, or rolled over into next year's budget. Since this money was the direct result of a grant rather than PTO fundraising, it will be up to the Green Team to decide how to spend it. The money is being held in the PTO account until it is spent.  The Green Team will host a meeting in the next month, and will invite the larger Fireside Community to join them to discuss how they will spend the money.  The Green Team will also coordinate with the capital expenditures committee before they make any decisions. The Green Team will present their ideas to the PTO at a future meeting.

iv. As discussed at the December PTO meeting, Dave Kauffman moved that the PTO purchase a new floor cleaner for Dan Wisotsky, Head Custodian, for $553.80. Jennifer Haxton seconded.  Motion passed.  Going forward Dan Wisotsky will have a line item for building maintenance in the PTO's annual budget.

v. We earned $166 in Bunny Bucks from Grand Rabbits Toy Store. Noelle Oberg moved that Dede Pazour, the librarian, be allowed to spend that money on books for the library. Callie Palen-Lowrie seconded.  Motion passed.

6. Recap of Events

7. Upcoming Events

8. Other Business  

Meeting Adjourned at 8:05. Next PTO Meeting Tuesday, February 14th, 6:30 p.m.
 
Treasurer Highlights - January, 2012

RESERVE ACCOUNT $   92,134.96

CHECKING ACCOUNT  $    2,721.27

GROCERY ACCOUT $     9,613.00

TOTAL:   $ 104,469.23 

Highlighted Income Activity:

Highlighted Expenses:

GROCERY ACCOUNT - Year-to-Date Earnings (through 1/09/12)

GROCERY ACCOUNT - Inventory Summary

August - September - October - November - December - January - February - March - April - May

School Year 2011-2012
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Last Updated Sunday, January 29, 2012