Fireside PTO
August Meeting Minutes
Budget Approval MeetingAttendance
| Tam Dalle-Molle | Julie Esterline | Margretta Risi | Michele Crawford |
| Anni Shively | Heidi Day | Ashley Elder |
Welcome and Introductions
This meeting was regarding the PTO budget for the 2009/10 school year.
Heidi started the meeting by going over the budget from the 08/09 school year and how the year ended in regards to the budget. For the 08/09 school year we only went over budget $424. Heidi said this was because we actually spent less then budgeted, not that we raised more than expected.
Line Items Discussed in Detail:
Income:
Poster Board: It was discussed to have a poster board made to be put in the school of all the money makers for PTO, such as: Albertson’s cards, Box Tops, Ink Cartridges, Pizza Pals and Target cards. We also discussed having an email sent out to parents on a Friday featuring a money maker for the PTO. Tam offered to send out the emails.
Donations: Heidi left off the list of line items and moved this under Misc. Income.
Grill N’ Bid: Think income will be lower this year because of economy.
Directory Sales: We increased the income budget from $250 to $500.
T-Shirt Sales: Kept budget amount at $250, but note sure if we will still do this. Need to find someone to head up this fundraiser.
Winter/Spirit Event: Not sure if we will have. Would we like to have a cultural event at this time instead/or as well as a dance. Will need people to chair this/these events.
Payback Books: Add as a line item and budget for $2,000 this school year.
Wrapping Paper: It was decided to not have a wrapping paper fundraiser this year.
Expenses:
Grants: Michele noted that grants came in less in 08/09 and she needs about $2,100 in help make up the difference from PTO. She is going to go back to the teachers and see how much they really need. She is also going to go to the staff and tell them to come to PTO and ask for any additional funds the might need.
New Programs: Ms. Finleon has requested funds for a new program this year called PBS (Positive Behavior System). PTO has budgeted $600 to help with this new program.
Green Team: Budget increase from $100 to $200 for purchase of stepping stones for the Garden.
5th Grade Graduation: It was decided to leave at $500 for this year even though it is a large class.
Lego League: We are only having one team this year so budget was decreased to $400.
5th Grade Musical: It was decided to add a line item for the 5th grade musical so Mr. Haley could purchase the performance rights to “Broadway Jr.” musicals. Budget amount is $500.
One Book One Fireside: Add as a line item from now on because Becky would like to do this each year. PTO budget of $275.
P.E./Playground: We made this one line item instead of two separate and gave it a budget amount of $1,000.
Welcome Team: Name change from Parent Partners and it was budgeted at $250.
PEN: This was taken off the budget, as we do not have anyone to lead this program this year.
Chat/Xerox copies: Chat was renamed on the budget to Xerox copies as that money was mainly used to provide copies at the school.
Ice Cream Social: Tam wanted to add a line item to the budget, since this is going to be done each year. Budget amount is $200.
Spring Event: It was requested that the amount be raised to $1,500 for the spring 2010 event for slide rental. Name change also on budget to Spring Festival.
Turn off TV Week: We would like to have better prizes this year in order to have higher participation. We raised the budget for the event to $200.
Walk to School Day: The district is going to pay for the food and posters for the event. So no PTO funds are required for the event.
CAP: Name change on budget to Child Assault Prevention.
Tam was going to send out an email to all people on PTO with an updated calendar. We are having sign ups at the ice cream social for PTO events.
Next PTO Meeting Tuesday, September 8, 6:30 pm at the Fireside Library.
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