August - September - October - November - December - January - February - March - April - May

Budget Approval Meeting

Attendance

Introductions & Welcome

Co-Chairs Remarks:

1. There is a new BVSD guideline that will prohibit parents from giving gifts to teachers in an amount over $25. Parent donations will no longer be able to be combined to purchase larger gifts/gift cards for teachers. Hopefully the district will communicate this plan more fully once school starts.
2. We would like to continue to stress that we will only be participating in two major fundraisers this year - the Grill 'n Bid, and the Math- or Read-a-Thon. We won't be selling Entertainment Books, Wrapping Paper, Cookie Dough, etc. so we are hoping that parents will commit themselves to being involved in our two fundraisers.
3. Tam would like to investigate "PTO Manager," a software program that helps to recruit, coordinate and connect parent volunteers and organize parent information. The cost is $199 for a 12-month subscription.
4. In an attempt to reduce our paper use, this year's Back-to-School packet includes a box for parents to check who would like to receive the Fireside Chat ONLY electronically. We plan to work with the front office staff to see that only those families who specifically want paper copies get them.

Treasurer Report:

1. We voted to implement a new business practice – Each month, the Treasurer and Grocery Card Fundraising Chair will provide the PTO Chair and Treasurer with an updated budget report, and a copy of monthly bank statements together with reconciliation reports.
2. Heidi had a great idea of highlighting one of our "ongoing" fundraisers (i.e. King Soopers, Pizza Palz, Kohl's, Box Tops, Target Card, etc.) every two weeks in a brief email. In honor of Heidi's British heritage, we all liked the name "Fortnight Spotlight."
3. Trish suggested that the PTO put out a bi-weekly e-newsletter, which focuses on PTO news and parent volunteer opportunities. It was suggested that perhaps we could combine this with the Spotlight listed above.
4. We discussed using the funds raised by class baskets to purchase new library chairs. Lots of creative ideas were thrown out - from interesting marketing slogans (Bid for Butts!) to displaying the baskets on the old chairs, to artistically decorating the old chairs and auctioning them off! We do plan to put the money raised by class baskets toward the library chairs, but will most likely need to contribute additional PTO funds.
5. Lori Commander has a large stash of Fireside bracelets, which we agreed to give away to incoming Kindergarten students, and potentially use as Dance Contest or Math-a-Thon prizes. We will not be including a bracelet order form in the Back-to-School packet as we have in the past.
6. Jenny Haemmerlein agreed to follow up with Albertsons about their program. She will contact Lori Commander first to see where we currently stand with them. For the past few months, we've only been getting checks in the amount of $10 - $15, which seems incredibly low.
7. Susan Alexenko agreed to co-chair the Winter Spirit event. Julie Meseck agreed to help her with this. (This is not a fundraiser.)
8. We had a lengthy discussion about adding a dishwasher to the Teachers' Lounge.
9. We agreed that teachers should feel free to bring their requests for funds to the PTO. Each teacher was given a 10% increase to their classroom allocations, but we want to be sure that if teachers have a need that goes beyond their funds, they should feel free to present that to the PTO.
10. The '08-'09 Budget was discussed and approved as amended.
11. Lucy Floyd reminded us that we need to be good stewards of our volunteers, and we need to remember to thank and appreciate EVERYONE that plays a part in the success of the PTO.

PTO meetings will be on the second Tuesday of the month at 6:30 pm in the library. First meeting is on Tuesday, September 9th.

August - September - October - November - December - January - February - March - April - May

Attendance

Approval of Budget Meeting Minutes: Motion was made and seconded (Risi/Andresen) to approve the budget minutes. VOTE – Minutes Approved

Principal’s Remarks

• Thank you! - Pat thanked the PTO for the Ice Cream Social, the fabulous Labor Day Parade (We got a trophy!) and the Back to School Brunch. She declared that the PTO’s efforts are tremendously appreciated.
• Hiring Update - Emma Ruwitch, a former Fireside Teacher, has been hired as a Literacy Specialist. Janine Fitzgerald, a Fireside Parent, has been hired as the new part-time TAG (Talented and Gifted) Coordinator.
• Early Assessments - These went very well for determining where the students were academically, but also to establish an early relationship between student and teacher. When the children weren’t in sessions with their teachers, they participated in Anti-Bias/Anti-Bullying activities.

Treasurer’s Report

• Heidi asked if it were ok to move the PTO website software expense into "Board Approved Requests," instead of taking it out of the school’s software budget. VOTE – Approved
• Becky Russell, Fireside Librarian, submitted a proposal to purchase a Document Camera that can be used to project items, books, documents, maps, etc. onto the wall. Motion was made and seconded (Day/Floyd) to approve this purchase. VOTE – PTO approved $500 to spend toward the purchase of a Document Camera.
• Becky Russell submitted a second proposal to purchase 25 copies of The Man Who Walked Between the Towers to be part of a school-wide program called "One Book/One Fireside." Motion was made and seconded (Andresen/Alexenko) to approve this purchase. VOTE – PTO Approved $173.75 to purchase books.

Co-Chairs’ Remarks

• Tam echoed Pat’s thank-yous to the volunteers who have helped school get off to such a great start.
• Margretta went through this year’s PTO Leadership Positions. We still have openings for:
• 1. Secretary (Laurie Snyder agreed to tak on this position, but cannot commit to being at every meeting due to potential travel conflicts. Thanks, Laurie!)
  2. SIT Committee Liaison (Dustin Sagrillo agreed to fill this opening. Thanks, Dustin!)
  3. Yearbook Editor (Several parents expressed an interest in helping with this – Lauran Rantz, Dustin Sagrillo, Laurie Snyder)
• Margretta quickly reviewed this year’s calendar, highlighting upcoming events.
• Tam proposed that we purchase PTO Manager to help recruit, track and coordinate parent volunteers. Motion was made and seconded (Alexenko/Risi) to purchase this. VOTE – PTO Approved $199 to purchase this program.

Committee Reports

• Grill ‘n Bid: Andy Meseck gave a brief history of Fireside’s biggest event of the year, coming up on Friday, September 12. So far, we have sold about 450 tickets. We are just about fully staffed for volunteers. He will assess a back-up plan for bad weather on the day of the event.
• Green Team: Tam reported on last week’s Green Team meeting. Three projects are underway:
• 1. Fireside Canvas Shopping Bags - these will be available for sale in October. They will be displayed, and we’ll be taking orders for them at the Grill ‘n Bid.
  2. E-Chat - More than 130 families have requested to receive the Fireside Chat electronically only. The first edition will go out to everyone on paper. Next month we will begin selectively distributing paper copies.
  3. Green Star Accreditation – We are getting the ball rolling to become a Green Star School in Boulder Valley.
• First Lego League: Margretta updated us on the two First Lego League Teams for 4^th & 5^th graders that will be underway soon. More information will come home in Friday Folders this week. They need parent volunteers to help with this.

Upcoming Events

• Directories: Student Directories will be distributed by September 26. So far, we have sold 200 books.
• Walk to School Day: This is coming up on October 8. Lauran Rantz offered to help Janine Fitzgerald if she needs it.
• Parent/Teacher Conferences: These are coming up on October 20, 21 & 23. Tam is looking for someone to help coordinate the "treats" that we provide to teachers in the evenings of conferences.

District Parent Council Update

• Susan Alexenko updated us on the most recent DPC Meeting.
• 1. Candidates running for the State House or State Senate will appear at the next DPC Meeting, September 27. This meeting is open to the public and begins at 6:30 at the Education Center off Araphoe Rd in Boulder.
  2. Changes have been made to the School Lunch Program to improve children’s academic performance.
  3. Parenting Handbooks are being distributed to each household with children in the Boulder Valley School District. They will be mailed out soon.
  4. BVSD has hired a Sustainability Coordinator.
  5. The Split District issue is presently dormant.
  6. The Hope Online School is offering an online option for some students in BVSD. Boulder Valley is also exploring an online school of its own.

Other Business

• Dustin Sagrillo inquired about the new library chairs. He offered to look into what it would cost to re-upholster the existing chairs.

Next meeting is on Tuesday, October 14th, 6:30 pm

August - September - October - November - December - January - February - March - April - May

Attendance

Welcome and Introductions:

The group noted this evening’s meeting has another good turnout; it’s good to see so many people here. The group (listed above) introduced themselves and mentioned what each person’s role is and what grade their children are in at Fireside.

Approval of September Meeting Minutes:

Tam – Asked if everyone got a chance to see last month’s minutes.
Margretta - Moved to approve, was seconded. All voted to approve.
Tam – Turned the floor over to Pat.

Principal’s Remarks:

Pat noted there has been no new hiring or earth-shaking changes since the last meeting. Our first online Chat comes out Friday, it’s a fairly large one. All had the opportunity to sign up for the email-only version, or paper copy, or both. Tam and Michelle in the office worked very hard putting the list together for all, including classroom teachers.

It was asked if a large percent of the population want email only.

• 175 kids, 140 families.
• Over 1/3 of the 421 students, 340 families total.
• Had a good response.

With respect to Garden to Table, Pat met with staff in the last week or so. They are interested in Garden to Table, and will discuss at their 2:45 -3:45 meeting. She has sent an email to Lucy who will talk with Bryce the first week in November. Staff is excited.

The conversation drifted to a discussion on the Garden to Table initiative Lucy Floyd is leading. It was asked if everyone knew what Garden to Table is.

Lucy Floyd – Garden to Table uses Our Love of Children Foundation’s tools and money to grow a garden on school property, tend the garden and then bring the produce into the school kitchen and become what the kids are eating. It becomes part of the curriculum. Our Love of Children is in several schools in Boulder. Bryce Brown has done a presentation for Pat, Tam and Lucy on how it all works. He will do a presentation to staff at the next meeting or the one following. The goal is planting in March or April 2009 and to harvest in late summer, early fall. It is to be a part of the children’s school program in Fall ’09. It will be necessary to gather parent and teacher volunteers to tend garden over the summer. We will likely give the veggies to families in need during the summer. If you have questions, ask Lucy at any time.

Janine mentioned that last year, she took a cold-frame gardening class, and learned you can grow all but three months of the year (if you have total solar), we could plant as early as February. Janine has handouts - the class was put on by Red Wagon Farm.

November 6th is meeting with Bryce Brown and the faculty.

Pat – wants to emphasize two things, it does take parents to do this. She doesn’t know how many teachers will volunteer. As a staff we need to tie something in our curriculum to the garden. Cathy mentioned that for First Grade – big science is plants. Staff buy-in is a critical milestone. Parent volunteers over summer may get some benefits, suggested Pat. Staff has asked how you keep it from being vandalized on the property. Is there a plan for fencing? Pat has not heard of any trouble at other schools that aren’t in areas as nice as Fireside. Lucy went to a meeting in Denver, DPS is doing it with a lot of success so she wants to talk to them about how they got to their success.

Pat – Wants to recognize and thank Michelle Crawford, Michelle Jones, and Marion Fisher… grant writers – they got another Rose Community Foundation grant. This will support Puentes outreach to Spanish speaking families and Nancy Commins who works on differentiated instruction. Walmart provided a $1,000 grant to buy literacy books at all levels. Five to six classroom mini-grants were also written.

Cathy noted that the Social Committee has started trying to recognize outside activities, she noted Fireside has a very fit staff. Recent events that have been participated in include:

• Chicago Marathon
• Ironman Triathlon
• Race for the Cure
• Buffalo Bicycle Classic (50-mile ride)

Cathy also mentioned there have been lots of other activities. She thinks it might be a nice newspaper article for the Gazette. Information will be in the Chat.

Treasurer’s Report – Heidi Day:

Creation of Interest Bearing Money Market Account
Heidi – There is a very large bank balance, over $40K, in the checking account collecting no interest. She wants to know if we can transfer some money into an interest bearing Money Market (MM) account, also at Bank of the West. We would be able to make electronic transfers between accounts up to 3 times a month. Additional transfers could be made at the bank. It was moved to give Heidi authority to move money from the non-interest bearing checking account to a MM account; it was seconded and all agreed.

Transfer of Money from “Playground Savings Account” to the General Fund
Heidi also noted we have a savings account earmarked to buy playground equipment that hasn’t been touched for at least a year. She suggested that at the next meeting we vote about rolling this money back into the General Fund. Money could always be used for PE equipment from the General Fund. Pat is concerned that there hasn’t been a discussion with staff on moving the earmarked money. Pat would like to have some money for replacing the Peaceful Playground equipment purchased by Ann Turnacliff that gets lost or worn out. Tam says this money has been there since she got involved in PTO 5 years ago. No one seems to know the rules regarding use of the money, some of which was obtained through grant funding, and therefore has restrictions on spending. For next time – Pat will bring this up with staff and talk to the people that were involved with this funding set-aside, to determine if it is eligible for transfer to the general fund.

The discussion moved to District funding of playground equipment. Our list has playground equipment for infrastructure improvement. Fireside is scheduled for the 3rd phase… The BVSD website has all schools listed under the hard-hat icon. Some playgrounds have been done at some of the schools. They are standardizing for some ADA and surface issues. The thought is that there is some equipment in that budget.

With respect to the vote on moving money from an account earmarked for the playground to the General Fund, Tam moved to postpone until the next meeting, all agreed.

Chess Club
Kathy Barnes and Janine Fitzgerald discussed a request for funding for the Chess Club:

Janine – she has been a Chess Club volunteer parent for the last 2 years. It was the 6th week into the club when she started. The noise level surprised her and she noted that this indicated strategy development was probably not going on. Several kids were trying to get instruction and nothing was built in to teach them in the club.

Kathy – wants to see a greater emphasis on the Chess Club. She and Janine have met with the director of the Boulder County Chess Club, Paul, who has written numerous articles on chess and is a terrific tutor. Parents speak very highly of him. Kathy and Janine are proposing to have him tutor the first 5 weeks of Chess Club. He would lecture for 20 to 30 minutes then work with kids after they’ve broken out into groups. Chess club is for kindergarteners through 5th Grade and he would spend most of the break-out time with the younger kids. Another strategy is to have more parent volunteers for Chess Club. Paul would charge a discounted rate of 5 lessons for $500. Five weeks of lessons then another 8 weeks of club meetings. They are asking PTO for $200 because they have a grant from Super Saturdays for $300.00. Last year there were 37 kids signed up for Chess Club. Lafayette and High Peaks have 40 to 45. For those clubs offering instruction, they can get close to 50 kids. There is a BVSD chess league, where the best players from each school play. Janine wants to do something with just one other elementary school and match one kid at each grade level to play another kid at the same grade level at another school.

It was asked what the recommended age range is for Chess Club – 5 and 6 yrs on up. Chess playing is good for a developing child’s mind. The Club will start two Mondays from now, after school at 2:30 p.m.

Kathy was asked if the group was bigger, would Paul want to renegotiate. She replied that it was understood this was a group rate. Also, 5th Graders have said they would love to help the younger students. It was moved and seconded that the $200 request for Chess Club be funded, none opposed. Janine noted that we still need to get parent volunteers and organizational issues addressed.

District Parent Council Update – Susan Alexenko:

Susan – The full minutes of the September 17, 2008 meeting can be found at:
http://districtparentcouncil.weebly.com/2008-minutes.html

The following summarizes Susan’s briefing of the meeting at this PTO Meeting:

Chris King reported that out of 160 administrator positions, 1/3 were filled this summer. 22% were filled with people of color, which mirrors our student and community population. Similar goals and strategies for teacher hiring are in place.

Susan was asked about the status of the Parent Handbook. Mailing was to begin October 1, one per household. Thrive book was received here (at Fireside), in English only. Staff persons got one. Schools will get Spanish ones as well for Spanish speaking families. This handbook was developed within this community, the best of the best within Boulder worked on it. From Kindergarten on up, it addresses the issues kids will be dealing with. It includes Conflict Resolution for younger kids. It is not meant to be doom and gloom, it is meant to be a resource. It is not something you read through with your kids. The purpose of the handbook is to be a parenting resource.

With respect to background checks for volunteers – these were discussed. BVSD staff will check volunteer’s backgrounds against the sexual offenders list only. Total background check would be very time consuming and expensive. Pat said they just had a conversation about that. Principals are doing the sex offender check. Volunteers that go on overnight trips are the ones who get checked more closely and are the highest priority.

Has BVSD met any annual yearly progress goals? Yes, but not all, especially in high school. (Fireside has met all of their yearly progress goals, which include 18 targets, and used to be 15). Additionally, BVSD has one of the highest performing districts in the state. Because some schools don’t make adequate yearly progress, the BVSD doesn’t make it. Many schools are rated high or excellent, but still don’t make yearly progress.

Board meetings are going to start ½ hour earlier.

Pioneer has gotten Historic Landmark status.

Safe Initiative Amendment 59 was considered - savings account for education. It has been endorsed by many educational institutions.

Discussed the bond issue and remodeling of BSVD schools.

A candidate forum was held, with 10 candidates participating. There candidates touch BVSD.

It was asked when BVSD Board meetings are aired. District Parent Council is not in the board meeting room anymore. Only school board meetings are there these days.

Co-Chairs Remarks:

Tam - PTO Manager software has been purchased. Dustin has looked at it and thinks it will be a good tool. We will start with this group entering our information to get used to using it. The goal is to have it in place for next year.

Grill N Bid – Margretta passed out summary of proceeds and discussed it. The Grill N Bid Committee had a wrap up meeting where it was discussed if we were going to do it again. Andy will help to co-chair next year but with lots of help. He wants to transition out. Outback was the driver on the date for this year. The inside/outside aspect of the event this year was good. Next year, assume we are going to use the gym, cafeteria, etc. The event should still be during Daylight Savings Time. Need a volunteer to take the lead. Heidi will be the silent auction chair. Need a class basket/project chair volunteer as well. Need people on the silent auction committee. Some volunteer positions are already filled. Ideas for improvement for next year’s event are on the handout. Also want to consider class baskets vs. class projects to sell.

Committee Reports/Upcoming Events:

The Green Team activities were reported earlier by Lucy – Monday, November 3rd is the next meeting.

Janine has a volunteer opportunity – Walk to School Day. It’s the 2nd Wednesday in October, a one-day event. The district provides snacks, fliers, posters. Just make copies, put in Friday folders, hang signs, etc. Good growth opportunities. Lucy suggested Nathalie McCombs.

It was also noted that Mary Roman has been the Soup Label Volunteer for the last 6 years and needs to move on because she won’t have any kids at Fireside anymore.

Library chairs – Becky Russell - Manufacturer’s rep, will meet with her next week. She will bring recommendations to the Library Chair Committee of PTO next meeting. There are approximately 40 chairs to replace and it looks like $200 to $250/chair is the going rate. Dustin thinks structurally there is nothing wrong with the chairs and that the seat cushions could be replaced at a 10th of the cost of full chair replacement and still have longevity. The Class Basket money is earmarked for the new chairs. If the total cost is $10K, we will have to decide again whether to replace all or a combination, etc. Pat will check to see if the District has ever paid for something like replacement of chairs. She doesn’t think so, District money usually goes to things that are closer to the children like curriculum, etc. Dustin still thinks we have a cushion problem and not a chair problem and the green thing to do would be to reupholster.

Book fair – taking place next week during conferences. Still needs volunteers, especially for evenings.

Other Business:

Kim McKeen is in charge of the giving tree. Pat needs to help locate/identify families in need. First graders make mittens and teachers put the wishes on the mittens from the families. This will start right after Thanksgiving.

The new teacher gift policy is coming out and will be in Chat.

Insurance will be talked about at the next meeting.

Staff – would PTO ever do anything for staff other than Teachers? Yes, absolutely. There was discussion of providing some funding for kitchen equipment.

The meeting was then adjourned.

August - September - October - November - December - January - February - March - April - May

Attendance

Introductions and Welcome

Approval of October Meeting Minutes: Last months minutes were questioned by Margretta on the funds used for playground equipment and she requested clarification on the money market funds issue. Margretta and others are going to modify the minutes from October and we moved to approve the October minutes at the next meeting in December.

Principalʼs Remarks

Pat did not have any remarks other then showing us the document camera that we purchased. Pat used the One Book, One Fireside book to show us how the document camera worked.

Co-Chairs Remarks

Margretta remarked that the Grill Nʼ Bid is officially over. The blinds were sold for $400. We made $14,822 which was $200 more then last year. We still have not obtained a replacement for Andy Meseck as Grill Nʼ Bid chair.

Also, Fireside is still the recipient of the bag credits of Whole Foods. We are unsure as how long this will last so donate now.

Margretta announced that the First Lego League ended after the competition last Saturday. We had 18 children participate this year. Fireside placed 7th and 10th out of 24 schools.

Lastly, a discussion was held regarding the Winter Social. Tam said that last year was held at the Rage but it was difficult to set up. Margretta brought up having an off site event at Skate City. She had spoken to them already and discussed fees.

Old Town was brought up but itʼs too small. The Nuggets were an option but their tickets are $10 a piece and itʼs further away.

The onsite option was a movie night. But it was decided itʼs too hard to get a movie for all ages. Then there is the black out dance but the issue with that is parents donʼt stay around to watch the kids.

After discussion we decided to go forward with the Skate City night most likely in January and then have a dance at Fireside in February. The chairs for the Winter Social are Julie Meseck and Susan Alexenko.

Committee Reports

Green Team: Tam reported that we have sold 80 Reusable Bags to date. There will be a flyer going in the Fireside Chat regarding other uses for the bags.

Eco Friendly Holiday Party Packs: The green team has party packs for sale. Each pack contains plates and cups and a bag to carry it in. Please see Gigi Christensen if interested.

Garden to Table: So far 47 families have said they are interested in helping with the garden. The Fireside Staff is still voting. Pat has spoken to other schools about what they do for curriculum using Garden to Table.

Green Star Schools: Pat talked with them and they are happy to have us in the 09/10 or 10/11 school year. Before we can get in we have to have some changes to the cafeteria and classrooms and they have to come speak with us about the process.

Library Chairs: Tam said that we raised $2,400 for chairs from the Grill Nʼ Bid class baskets. The district has said that they will give us $4,000 for new chairs also. Dustin is getting webbing put on a chair at a price of $30 per chair. Becky is arranging for samples to be brought in for the staff and PTO to view. We are looking to order 40 chairs. Staff is to give input on the sample chairs.

Giving Tree: Kim McKeen explained what the giving tree is. Pat is speaking with 4 families now to be the recipients. It was brought up that we can have more families, possibly 6. Cathy said the 1st graders will have the mittens ready by Friday. The tree should be ready to go up the week of December 1st.

Food Drive: The student council is sponsoring the food drive from Dec. 1 to Dec. 12. We are collecting for the Louisville Community Food Bank. There will be a competition between the classes with the winners receiving a pizza party.

Fireside Festival: Tam brought up that people are talking about bringing the Fireside Festival back and maybe combining it with the One World Festival. Pat said this should be up for discussion and that we will discuss next month.

Treasurers Report

Tam spoke for Heidi who was not present. PTO transferred $30,000 into a new money market account that is now earning interest. We have $16,700 in our checking account and the playground account has $11,763. We are still waiting on information about the playground money and what to do with it. We have also received $272 for ink cartridge recycling. Sonya Seidler is now taking them to Cartridge World instead of Office Max.

District Parent Council Update

Susan Alexenko updated us on the most recent DPC Meeting.

An air conditioning issue was brought up but it was determined that it would cost $30 million to air all schools. Regarding the bond issue, there is a citizens bond oversight committee to review items and all the information is located on the website.

A question was brought up about Broomfield County Schools. Chris King does not think that broomfield will have their own school district.

Regarding Background checks, questions have arisen regarding the 5th grade trip to Calwood. They are wondering if volunteers would pay $17 for a background check. There is a discussion on who would need the background check.

Lastly, Chris went over the new organizational structure and said that they are watching student climate very closely.

Other Business

Cathy brought up that the Fireside Gazette only stated that $2,400 was raised for the chairs from the Grill Nʼ Bid and not the whole total. She wanted to make sure this wouldnʼt offend anyone.

Next meeting is on Tuesday, December 9th, 6:30 p.m

August - September - October - November - December - January - February - March - April - May

Attendance

Introductions & Welcome

Approval of October and November Minutes: Tam asked for all to approve the October minutes revision. Heidi wanted to add $5,000 as the donation for the Rose Community Foundation. Tam asked for all to vote and everyone voted to approve the October minutes. Tam then asked for a vote to approve the November minutes and everyone voted to approve.

Guest Presentation – Cartridge World

Jeff and Sarah from Cartridge World came to the meeting to discuss the benefits of using Cartridge World. They said they have donated roughly $300 to Fireside so far. They said that for each cartridge the customer receives a discount of $1-$5 depending on the cartridge and then Fireside also receives the same amount. A school wide email was sent out on 12/8/08 with this information.

Principal’s Remarks

Cathy Finleon spoke for Pat who was not present.

1. Garden to Table – The faculty voted and all were for, except for 3 who had questions and wanted more information. So we are moving forward with this program.
2. Playground money – Pat is still questioning, but she did speak with Janet McSmith. We are still not sure if we can release the money for use. It was noted that the money came from the fall feast about 5 years ago. Tam was going to check the minutes from then to see if anything was said about the remainder money.
3. Louisville Elementary – Louisville Elementary is getting an ESL program next year. Fireside has 82 children in our program and 37 of those come from the Louisville Elementary district. Children in the Monarch and Coal Creek districts will still come to Fireside. It was noted that all current ESL students can stay at Fireside and any future siblings can come to Fireside also.
4. Fireside Accountability Reports – There will be two reports coming out, one from the state and one from the district. Fireside came in at high, very close to excellent. Fireside was also rated as typical on growth. Some of the information will be reported in the Daily Camera and in the Fireside Chat. The reports will be mailed out but no date is noted as of yet.

Co-Chairs Remarks

Whole Foods Bag Credits – Tam reported that we will receive bag credits until January 18, 2009. No check has been received as of yet.

Skate City – Margretta reported that the skate city event is moving forward. It is scheduled for January 30, 2009 from 4-6pm. Skate City is providing a bus to and from the school. Skate City is also providing coupons, flyers and a mascot to come to Fireside the day of the event. We are still waiting on more information and there were a few questions brought up about helping ESL students pay for the event, as well as what to do with the kids between the end of school and when the bus arrives. A save the date is going into the Chat this month.

Prepackaged School Supplies – Ann Riedl has agreed to be the liason to move forward with this program. A sample from EPI was brought in to show an example of what parents/teachers could get.

Committee Reports

Winter Social – Susan Alexenko spoke that they are still discussing a date for the winter social. The theme of the dance will be around snowmen/snowflakes. She asked whether we should provide drinks and it was agreed that we should but no soda and we will also have to provide clean-up.

Green Team – Tam reported that we have sold 200 reusable bags to date and we ordered 1,000.

Garden to Table – Lucy Floyd spoke that Fireside is moving forward with the Garden to Table project. In January she and the faculty will meet to discuss the program. Bryce Brown would like to meet with the 50 families who have agreed to volunteer. This will help Fireside get the green star rating.

Library Chairs – Sample chairs were in the library at the time of the meeting. It has been decided that we will order plastic for the computers and wood for the tables.

Giving Tree – New mittens are up on the tree since the first set were already taken.

Food Drive – It is going well. Looking for volunteers to help load the van on Friday, December 12th.

End of Year Celebration

Last year, Fireside replaced the Fireside Festival with the One World Festival. However, it was stated that many people missed the Fireside Festival as it has been for the past 10 years or so, especially the children. Yet Fireside feels strongly that we need to celebrate the diversity of our school. So a discussion was held to determine if we could possibly combine these two events for next year.

Ileane Olson gave a history of the Fireside Festival. Trish Jamison gave a history of the One World Festival. After a long discussion on all aspects of the festivals and time frame it was decided to join the two festivals into one this year with the possibility of separating them next year. The date of May 15, 2009 was decided for the Festival. We would have food, crafts and music from the country selected and then have games and kid-friendly American food. The Asian community was chosen as the culture to represent this year. Ileane and Trish are going to co-chair the event with Ileane working on the American aspect and Trish on the cultural aspects.

Treasurers Report

Heidi reported that we have received our first $11 as interest on our money market account. It is FDIC insured.

Heidi also brought up a question on combining the Turn off the TV week with the A-thon. Heidi and Julie are working on ideas for the A-thon and selecting the week for the event.

District Parent Council Update

Please go to the following link for more detailed minutes of the Nov. 19th meeting.
http://districtparentcouncil.weebly.com/2008-minutes.html

Foreign Exchange Opportunity: Bev Campbell, coordinator for the International School to School Exchange (ISSE) program, coordinates this program at Angevine Middle School. Bev shared details about this program. Lucy Houlihan, a student at Angevine, recently participated in the exchange, traveling to Peru. Lucy shared her experience.

Crisis Management Plan: Steve Hoban discussed the crisis management strategy. Parents should assure the school has correct emergency contact information. Karla said this information will be sent out in Jan. for parents to review. Anyone can check in the office to assure their child’s emergency contact information is correct.

Heatherwood University and Heatherwood Math Program: Tricia Dessel presented information on the programs and how to implement these programs at your school.

Other Business

Heidi brought up that we need to discuss insurance at our next meeting. Tam said she would put that on the agenda for next month.

Next PTO Meeting is Tuesday, January 13, 2009 at 6:30pm.

August - September - October - November - December - January - February - March - April - May

Attendance

Introductions & Welcome

Approval of December Minutes: Margretta felt the wording should be changed in the minutes. Tam moved for approval, and they were approved.

Principal’s Remarks:

1. Library Chairs: There was a misunderstanding on how much the district would provide for the new chairs. They are only going to match what we have raised up to $4,000, instead of just a flat $4,000. The new chairs have been ordered. Pat is asking the PTO to approve the additional funds needed for the new chairs, in addition to the $2,200 we raised with the class baskets. It was moved for the PTO to fund the difference up to $700 and we will vote on this at the next meeting.
2. Winter Social Event: The winter social event will be a school dance on March 6, 2009. It will be a snow theme and minimal drinks will be provided.
3. Garden To Table: This is moving forward. The faculty had a few questions that have been answered. Next step is to decide where to plant the garden.
4. Puentes Group: The Colorado Parent Coalition wants to have one parent who is not Spanish speaking to be on the committee. The first meeting is in February and then there are 4 training sessions before May. We are looking for a PTO liaison. Check with Pat if you have any questions.
5. Giving Tree: We supported 5 families and all were very happy. Pat thanked everyone for his or her help and support.

Co-Chair’s Remarks:

Food Drive: 2,892 cans of food were collected.

Grants Update: There were 4 grants awarded so far in 2008 thanks to the work by Michele Crawford & Marion Fisher-

• Tara Neuman, Impact Mini Grant: “See you Later Indicators” $600
• Amber Billington, Impact Mini Grant: “It’s All Math to Me” $600
• Lynn Berman, Impact Mini Grant: “Games People Play” $600
• Meredith Mahoney, Target Grant: “University of Early People of CO” – All 3rd grades, History Field Trip to CU Museum

Playground Money Update: All designated funds were spent on the playground equipment and the rest of the funds are PTO funds. The money may be moved to the general PTO fund, however Pat would like to make sure we use some of the money for sports equipment.

Skate City Party: January 30, 2009. Margretta brought an example of the flyer to go into Friday folders. She asked for volunteers to help chaperone kids on the bus and during the event.

PTO Insurance: Tam provided a handout on the levels of insurance offered. Pat said she would check with the district to see what other schools are doing. It was moved to vote on at the next meeting.

Fireside Grocery Bags: Tam said there are still plenty available for purchase.

Zero Waste Party Packs: Gigi Christensen wanted to let us know that there were 6 party packs purchased for the winter holiday parties at Fireside.

Committee Reports/Upcoming Events:

End-Of-Year Celebration: The games have been reserved for the event on May 15. 2009. Little else is known at this point.

Spring “a-thon”: Heidi and Julie are working on the theme. Heidi needs to get with Julie to discuss the details.

Treasurers Report:

Heidi is looking for an accountant for the PTO tax returns.

District Parent Council Update:

There was no DPC meeting in December.

August - September - October - November - December - January - February - March - April - May

Attendance

Introductions & Welcome

Approval of December Minutes: Pat had a correction for the January minutes regarding the principal’s remarks. Margretta moved to approve the change, and the minutes were approved.

District Parent Council Update (Susan Alexenko):

Please see the DPC January 2009 minutes at
http://districtparentcouncil.weebly.com/2008-09-minutes.html

Briggs Gamblin, Legislative Policy and Communication Director spoke about legislative issues. He introduced Tanya Kelly-Bowry, lobbyist for DPC. This year the legislature is facing a $700-800 million shortfall. Colorado requires a balanced budget. Governor Ritter has proposed $600 million dollars in cuts to this year’s budget, including $2 million from education. It is estimated that in February, the federal stimulus package to the states will grant $39 billion dollars for K-12 and higher education. The budget process for the 09/10 fiscal year will begin in March.

Board Update - The Board has a subcommittee to look at Board policies and community engagement, to create purpose and mission and get out in the community more and to hear from you. Jean Paxton said anytime you want to talk, email or call, the Board would be happy to talk to you. This is an election year for board members.

Chris King –Budget themes dominate as follows: BVSD is in negotiation with the teachers union, have implemented a modified freeze, which include not hiring some education center jobs, no new initiatives and limiting travel to conferences. Budget forums will be conducted in schools and everyone is encouraged to participate. Pat will distribute information as is available.

In March, Ann Cooper, nutrition expert will be consulting with BVSD. The initiative is 100% funded via external sources (private donor and Whole Foods).

Treasurers Report (Heidi Day):

Shannon Burgert, a third grade teacher, had a fund request of $301 to help fund the third grade overnight field trip to the Museum of Nature and Science at the end of February. She has seven children who are not covered to attend. The money would be used to fund those students so that all third graders can attend. Tam moved to approve and funding was approved.

The Skate City Event raised $155 in profit.

We have received a check from “SuperValue” for $11.35 and we are not sure who that is from. Heidi asked if anyone was aware of who this might be.

We have $42,000 in our money market account. Heidi has transferred $11,771.98 from the playground fund.

We are still waiting on our check from Whole Foods for the bag credits.

Heidi had a question regarding the student council bake sale funds. She asked to add a line item into the budget for student council. It was voted on and moved to approve.

Principal’s Remarks (Pat Heinz-Pribyl):

1. 1. Library Chairs: The chairs have been ordered and should arrive in 4-6 weeks. The total cost was $5,912. The district is going to pay $5,000 towards the chairs. Pat asked PTO to send a letter of thanks to the district.
2. 2. Child Assault Prevention (CAP) – We missed this year so it is on the calendar for February, 2010. The cost is $7 a person. We have $700 budgeted this year and we anticipate 200 students max for next year.
3. 3. PTO Insurance – The district does cover PTO with a $10,000 deductible. Pat is going to check on the max pay out and Tam will check if we can get minimal insurance to cover the $10,000 deductable.
4. 4. Puentes Group: We are still looking for a PTO contact for the Colorado Parent Coalition meetings. Check with Pat if you have any questions.

Co-Chair’s Remarks (Margretta Risi & Tam Dalle-Molle):

• Science Fair: On April 15, 2009. The Science Fair Committee is looking for volunteers to help judge projects, bring in food, set up the gym, clean up the gym, and new this year, helping students with a project who wouldn’t otherwise be able to participate since they don’t have help at home.
• • Skate City Party Feedback: We had approximately 50 people reply to our request for feedback. Everyone liked the event and wanted to have it again. We decided to have it after school again next year and discussed a possible night before the end of the year to have it in the evening so working parents can more easily attend. We decided on April 22, 2009 from 6-8 pm during “Turn off the TV” week.
• • Green Team Update: Lucy Floyd updated us that the Growe Foundation is coming to Fireside to meet with volunteers and decide where to put the garden. We are planning to have the first dig around April 1st. We have about 50 volunteers signed up so far.
• • Treats for Teacher Conferences, March 9, 10, 11: Tam will be creating an online sign-up sheet for people to bring in food for Conferences.
• • Potential “Non-Selling” fundraiser: Tam has spoken with a financial advisor that will pay $25 for each person that comes to his speech. Discussed as something to think about and find out more about.
• • School Supplies: Ann is working with EPI. PTO will receive 4% back as long as we sell over $2,500 worth. EPI will provide all marketing materials. We just need to decide on a 2-week selling period. We don’t have to pay for items until 9/1/09.

Winter Social Event (Susan Alexenko & Julie Meseck)

The dance will be held on March 6, 2009 from 6:30-8:00 PM. They will have DJ Eddie Rose and the theme is “Fireside Rocks.” We will give away a blow-up guitar to each paid student. We will provide water only. The ticket cost for students is $3.

Spring Read-a-Thon (Heidi Day & Julie Meseck)

A handout was provided at the meeting describing the read-a-thon. The read-a-thon is scheduled for the week of spring break. We are looking for the teachers to talk it up and bring excitement to the kids.

SIT Committee Update (Dustin Sangrillo)

Fireside is still rated high. Louisville Elementary is getting an ESL program for the 09/10 school year. The Senior Volunteers program is going very well in the school. Also SIT volunteers are going to be at the conferences with cookies and coffee reminding parents to fill out the conference survey forms.

Remembering John Breaux

The student council is considering having one Friday a month be a clean up Fireside grounds in John’s memory. The PTO is working on a long-term idea for the school.

Other Business

Margretta handed out a sheet on PTO Leadership Opportunities for the upcoming year.

Next PTO Meeting will be Tuesday, March 3rd at 6:30 pm. (One week early due to conferences)

August - September - October - November - December - January - February - March - April - May

Attendance

Introductions & Welcome

Approval of February Minutes: No changes. Margretta moved to approve, and the minutes were approved.

Kevin Coffey – Complete Spectrum Financial, Fundraiser Idea

This is a financial services company that offers a fundraiser opportunity for schools by giving a 60-minute presentation at your school regarding financial strategies and job opportunities with their company. The program pays the school $25 for each adult who attends the presentation at the school. They max out at $10,000. They sell nothing and this is not a time-share type of presentation. The company needs about a one-month lead time to prepare site-specific flyers for the school and plan the presentation. Kevin asked that we consider this as a fundraiser for our school. Other local schools that have done the fundraiser include Dakota Ridge High School and Columbine High School to name a few.

Jeff Hyer – Sam’s Club

Jeff came to talk about individual and corporate memberships available at Sam’s Club. Jeff recommended a small business membership for Fireside and left flyers, applications and a basket of goodies. We have a $3,000 grant request pending at Sam’s Club for this year.

Principal’s Remarks – Pat was unable to attend, but Cathy reported for her in her absence. We are looking for someone to coordinate a basket for the “Impact on Education” fundraiser. Each school is asked to assemble and donate a basket that will be auctioned off. Please contact Tam if you are interested in doing this.

Co-Chair Remarks: Margretta Risi and Tam Dalle Molle

• Treats for Teacher Conferences: On-line sign-up sheet worked well and almost every item has been accounted for during conference week.
• Green Team Update: The location for the Garden will be west of the preschool portable on the north lawn. Cathy Finleon went to the Creekside Elementary presentation from Berkeley about the Garden to Table program. They are mailing an electronic copy to share with our Garden to Table group. The plot dig is scheduled for March 14th from 10-2 and rain date will be the 15th if needed. An email notice will go out to the school to invite those interested to come and dig and prepare the soil. The Team needs another truck to haul away the sod.
• Solar Grant: The CRC Solar grant is due on March 9th and we will know by March 16th if we made the cut. Michele Crawford recommended that Pat and the Green Team meet to discuss their action plan and review the entire CRC application should Fireside be chosen for the grant.
• Cartridge World: We received $466 so far from Cartridge world. Even if you refill your cartridges you can still mention Fireside to get the school a $2 credit.
• Fireside Green Bags: Green Team will set up a table at the Fireside Rocks Dance to sell more bags. Cost is $3.00.
• PTO Manager Update: The Volunteer Manager software program is up and running. Currently, 20 PTO folks are in the system. We need to tweak a few items before we roll it out to the whole school.
• Fireside Face Books Group: Tam Dalle Molle developed a FaceBook group for Fireside called “I’m a Fireside Parent.” If you’re on FaceBook, look us up and join!
• Coupon Books: During the 08/09 school year, we chose not to sell any coupon books. Many parents have missed them, and we would like to bring them back in 09/10. We have lots of options. There is a new local Boulder-based book called the Payback Book. They are working on getting ski coupons into next year’s edition. The sales rep for this book would like to send each child home with a book, so that parents will have the opportunity to review the book to see how useful it is. (They can either buy the book, or return it.) We are also thinking about ordering a few of the Gold C Books to have on hand and sell from the office if parents are interested. The Payback Book rep is coming to the April 14th meeting and will give a FREE COUPON BOOK to everyone who attends that meeting.
• John Breaux – Student Council is planning on a “Bike to School Day” in memory of John Breaux who was killed last month. PTO sent a card to John’s family. Tam received an email from Lori Haynes-Bright, John’s sister-in-law and Fireside parent, who is concerned about protecting John’s story and image. We will want to work with the family if we decide to do anything further with this. PTO is considering a donation to his memorial fund.
• PTO Positions for Next Year: Information about filling vacant PTO positions for next year will go home in next week’s Friday Folders.
• Winter Event: Fireside Rocks Dance – Susan Alexenko and Julie Meseck
• • Everything is set for the dance. There are 250 inflatable guitars available for the first 250 students who walk through the doors. The DJ is Eddie Rose from Night at the Rec. There will be no students admitted without a designated responsible adult present and no students older than 5th grade are allowed to attend. The cost is $3.00 per student and children under 5 and parents are free. An email will be sent this week to get teachers to talk the dance up, and announcements will be made over the PA on Friday.
• Spring Read-A-Thon: Heidi Day and Julie Meseck
• • Flyers for the Read-a-Thon are going out in this week’s Friday Folders. Students will be able to estimate the amount of time they expect to read and then ask for pledges. Once the Read-a-Thon is over they can collect the money and turn it in. The sheets DO NOT need to be handed into school until students collect all their money. Prizes will be given. Becky Russell will do a series of reading clues over the PA to promote the event. Julie Meseck graciously offered her husband Andy to dress up as Cat in the Hat and hand out book marks to keep the kids motivated.
• End-of-Year-Celebration May 15th – Cathy Hall & Ilene Olson
• • We are bringing back the Carnival with games and prizes. The games have been secured. Trish is working on the cultural/food part of the evening. They are discussing DJ options, and Cathy was going to check with Doug Haley to see if he was interested. The event will need 100 volunteer hours from parents, staff and teachers. The PTO has approved $1,000 for the event. The planners will know by the next meeting how the food and cultural part of the evening is shaping up. The planners are also looking for a new event name.

SIT Update – Dustin Sagrillo

Literacy night has been pushed out until the fall due to too many curriculum changes at the District Office. They are seeking PR in the Louisville Times for Senior Volunteers at the elementary grade level schools. We have a few working at Fireside now. Thank you from SIT to PTO for volunteers to work the coffee and cookies table in the lobby during parent teacher conferences. They are asking that we complete conference evaluations after conferences. SIT would like to have at least a 45% return rate on the School Climate survey forms.

Treasurer Update – Heidi Day

We’re in good financial shape so far this year. Kinko’s made a mistake on the bill for the Fireside Gazette, and charged us $100 less than we owed. Kinko’s rewarded Cathy’s honesty and did not charge her the additional $100. We are also waiting on $300 reimbursement from the District TAG office for Chess club.

We currently have two accounts for the PTO. One is checking account we use almost every day and one is a money market earning interest.

District Council Report – Susan Alexenko

Please see the DPC February 2009 minutes at
http://districtparentcouncil.weebly.com/2008-09-minutes.html
(As of 3/6, Feb. minutes have not been posted. Minutes should be posted soon)

Bond Update: Don Orr gave an extensive update regarding Bond projects. Go to BVSD.org and click on the hard hat for further bond information. Don reported completion of all projects has been accelerated, finishing 12-18 months early.

Environmental Sustainability: Ghita Carroll, Sustainability Coordinator for BVSD, reported on the greening of BVSD. She reviewed existing programs district-wide. Her next step is to set goals, and create a deliverable plan.

In March, Ann Cooper, nutrition expert will be consulting with BVSD. The initiative is 100% funded via external sources (private donor and Whole Foods).

Other Business: Margretta Risi

Skate City is set for April 22nd. There will be no Fun Bus for this event. The cost is $4.00 per person and families must get themselves to the event. There will be no prepaid tickets - just go and pay if you are planning to attend. Fireside will have the rink exclusively from 6-8pm.

Science Fair: We are currently accepting applications which are due Friday 3/6 (and also Monday 3/9). We are still looking for volunteers to set-up, clean-up, bring food and judge the projects. Packets can be downloaded from the web site at: http://bvsd.org/schools/fireside under “Timely Information.”

Next PTO Meeting will be Tuesday, April 14th at 6:30 pm.

August - September - October - November - December - January - February - March - April - May

Attendance

Welcome and Introductions

Approval of March Minutes: Tam moved to approve the March minutes and all voted in favor.

John Breux – John’s sister in-law, came in to give a little info on the activities planned in his honor. She played a song written for him. It was noted that there is a clean-up day on 5/9/09 for the city of Louisville in his honor. She also would like to place a photo of John in Fireside.

Principal’s Remarks:

1. Library Chairs: Pat wanted to thank the PTO for the library chairs. They are all in and look great.
2. Solar Grant: Michelle wrote the solar grant for Fireside but we did not receive the grant. We will possibly try again next year.
3. Razzle Dazzle: It was decided that the PTO will give money towards a basket for Impact on Education.
4. Sharefest: The volunteers are coming to Fireside on 5/30/09. We are expecting about 100 volunteers to come and help clean up around the school.

Co-Chair’s Remarks:

Election and Welcome of new Board Members: Tam and Margretta went over the positions that have been filled for the 09-10 school year. They also gave a description of a few positions still available. We voted on and approved all of the new Board Members.

Turn off the TV Week: Scheduled for the week of April 20-26

Skate City Family Night: Margretta gave details on the next Skate City event for April 22, 2009 from 6-8pm. Families will be responsible for their own transportation – there will not be a bus this time.

Teacher & Staff Appreciation: Week of May 4-8, 2009. We need volunteers to help organize the activities for the week.

Last PTO Meeting: Will be held at Casa Alegre on 5/12/09 at 6:30 pm.

Green Team Update and Spring Clean-up: They are working on a date for the spring clean-up.

Sam’s Club Membership: PTO now has a membership to Sam’s Club.

Science Fair: Margretta is working on the science fair and says they are short on tables for the events. Please let the committee know as soon as possible if you are not going to have your project ready in time.

The Fireside Rocks Dance: Susan remarked that the comments received on the dance were very positive. The PTO felt it was a successful event.

Garden-to-Table

We’re going to start planting lettuce on Friday, April 10, 2009 from 11:30-2pm. The lettuce should be ready by the end of May before school gets out.

Next Year’s Grill n’ Bid

Andy said that they are in the preliminary planning stages now. Dustin Sagrillo has volunteered to help Andy with next year’s event. They are going to have a planning meeting around mid-April.

Guest – Ted Shamp, Payback Book, Coupon Book Sales for next year

Ted Shamp came in to give a description on his program. We sell each coupon book for $20 and Fireside receives $10 of that sale. It was voted and approved to have this fundraiser for the 09-10 school year.

Spring Read-a-Thon Update

Heidi reported that we’ve made a little over $2,000 so far. The kids have until 4/20 to turn in their money.

End-of-Year Celebration

Will be held on 5/15/09 from 5-8 pm. The games have been reserved. Cub Scouts are going to provide drinks and we are having a multi-cultural potluck and the Fire Choir will sell hot dogs. We will be sending out flyers for volunteers later in April.

SIT Update

Dustin spoke that the conferences went well and that we had a great response rate for feedback forms returned. Pat said that we received over 90% positive feedback. We have not received the district feedback forms yet.

Puentes – Parent Coalition

The first meeting was held on 4/6/09. Pat gave a background on this Puentes grant and said the Parent Coalition meetings were going well. Tam and Dustin have been the PTO representatives to date.

Treasurer’s Report

We received $2,164.20 from the Whole Foods bag credits. Heidi put it toward the Green Team line item.

District Parent Council Update

See http://www.districtparentcouncil.org for minutes.

Ann Cooper gave a presentation regarding Food and Nutrition changes and goals for BVSD. She has been hired by BVSD to implement food services changes. A 3-year plan has been developed. Goals include: to have fresh fruit/vegetables, animal and non animal protein for every meal, have composting and recycling at every school, rewrite the wellness policy, get rid of the “blue” food, and processed foods, and offer breakfast at every school. There will be 4 regional kitchens, where all the food will be cooked. Food will be cooled and transported cold.

Chris King discussed budget meetings and stimulus money. BVSD will receive $7 million, $5 million for special ed and $2 million for Title I and II. The teacher contract continues to be negotiated.

Helayne Jones gave a board update. She discussed the Community Engagement Process, the goal of the board is to listen to the community. Three board members are up for reelection this Nov. Jean Paxton is term limited, she serves the Broomfield area. Patti Smith and Leslie Smith are up for reelection.

Board Meetings are the 2nd Tuesday of the month at 6 pm. Public participation signup is from 6-6:30 the evening of the meeting. In March, there is only 1 meeting due to Spring Break.

Other Business

Brianna Greer brought up the idea of Fireside having a gear swap, possibly one in the fall and one in the spring. There was much discussion on this idea and it was well received. Brianna is going to move forward with chairing the option of Fireside having gear swap during the 09-10 school year.

Final PTO Meeting Tuesday, May 12, 6:30 pm at Casa Alegre, Louisville.

Positions Still Open for 09/10 School Year:

• PTO Vice-Chair
• Marketing & Media Chair
• P.E.N. Coordinator
• T-shirt Coordinator
• Winter Social Chair
• Spring Social Chair
• Spring Fundraising Chair
• Turn-off-the-TV Week Chair

August - September - October - November - December - January - February - March - April - May

Attendance

Welcome and Introductions

Approval of March Minutes: Julann moved to approve the April Minutes, Margretta seconded and the minutes were approved.

Principal’s Remarks:

1. Thank you for Teacher and Staff Appreciation week. The massages were the highlight.
2. Staff Changes: These are the least amount of changes we’ve had since Ms. H.P. has been there. Kathy Stangel is retiring and Cathy Zuck is spending the year abroad. A new BVSD policy for next year is that retired teachers cannot return, so Emma Ruwitch, Terri Johansson and Carmen Olguin-Tayler will not be returning.
3. Early Assessments: We are doing them again next year. Letters will go out with the schedule over the summer.
4. CAP (Child Assault Prevention) dates: Pat asked the PTO to support this program next year with paying $7 per child. Will include Kindergarteners and new students.

Co-Chair’s Remarks:

Margretta asked for comments on the past year: Tam was congratulated for doing a good job, Garden-to-Table is well liked and it was requested to keep the Kindergarten play-dates. Another suggestion was made to look at having babysitting at the PTO meetings.

Open PTO Positions: Most are filled but we are still looking for a few spots.

Thank you for Teacher & Staff Appreciation: Tam thanked everyone for his or her help during that week.

Kindergarten Welcome Program: Play-dates for Kindergartners and students new to Fireside are scheduled for 6/11, 7/22, and 8/7.

Skate City: We’ve already selected two dates for next year. They will be 9/25 from 3:30 – 5:45 (with the fun bus) and 2/25 from 6-8 pm.

Spectrum Financial: Tam suggested that this fundraiser would be better for a specific group and not a general PTO fundraiser.

Turn off the TV Week: We found out the dates are movable if we need to. A suggestion was made for more promotion and better prizes for next year.

Garden-to-Table

Lucy gave an update on the planting. First graders are harvesting the first round of lettuce on 5/18 . We also are having two chefs come in to teach the 5th graders to make vinaigrette dressing. We will plant the next round on 5/21. We will also be tie-dying “Lettuce Grow” T-shirts for sale at the Fireside Festival.

Spring Read-a-Thon Update

Heidi reported that we made a little over $6,300 this year. We received feedback from nine people. Most liked it better then the math-a-thon.

End-of-Year Celebration

Will be held on 5/15/09 from 5-8 pm. Everything is all set to go and we just need a few more volunteers.

Grants Update

Michelle reported that they have written 16 grants this year. We received 10 grade-level grants that affected a total of 29 classrooms (some classrooms benefited from more than one grant). To date we’ve received $15,400 and we are still waiting on a Sam’s Club grant for $3,000 and a $1,260 grant from Target.

SIT Update

Brigitte reported on the last SIT Meeting. She reported that they have one meeting left this year and they will be focusing on CSAP test results and the school environment. Their main function is to approve the budget for Fireside. 5/21/09 is the next meeting.

Treasurer’s Report

Heidi reported that we have a request for funds from Ms. Spruce (Kindergarten). She is asking for $143.90 to pay for the extra students for the Arvada field trip. This was approved.

Heidi requested to add a line item for Turn off TV week and for Grants. It was approved to purchase pencils for Turn off TV week.

Heidi also reported that we have around $7,500 in our checking and $40,000 in our money market accounts. Therefore we are in good financial shape for the upcoming year.

It was also approved to renew PTO Today Volunteer Manager software for $199.

For the 2009/10 school year Ashley Elder will be taking over as Treasurer.

Grill ‘n Bid

Andy reported that we are going to have 5 or 6 food vendors. We are looking for a later start this year with the dates of Oct. 16th or 23rd as options (It was later determined that 10/16/09 will be the date). The Grill ‘n Bid will be located both inside and outside of the school. We are still in need volunteers. We are also looking at possibly adding class projects to the class baskets.

End of Year Thank You Party

Tam wants to have an end of year thank you party for all the volunteers. There is an idea of having something in the morning (coffee/Danish).

Other Business

Ann reported that we had 36 families and 48 students purchase school supplies through EPI, and they spent $1,463. Families had to spend over $2,500 in order to make money for PTO. We will wait till next year to decide if we should do this again.